Bookkeeping for Event Planners

Event planning involves coordinating a host of different tasks. There are deposit payments from clients, vendor payments, coordination of personnel, and expenses which can be adjusted up to the last minute before the event occurs. Coordinating finances can take a lot of time and effort.

GPMJ Global offers bookkeeping for event planners that can assist in organizing your financial affairs, keeping everything precise and up-to-date. Be it weddings, corporate events, conferences, parties or production shows, we organize your events on the financial side while you do what you do best.

We provide outsourced accounting support for businesses in the USA, Canada, UK, Australia, and other international markets.

Outsourced Bookkeeping Services for Event Planners

Event planning businesses rarely have simple bookkeeping. One event may involve a venue, caterer, decorator, photographer, entertainment provider, temporary staff, travel costs, and several other vendors. At the same time, you may be collecting deposits from clients months before the event takes place.

When these transactions are not recorded properly, it becomes harder to know what has been paid, what is still outstanding, and whether an event is actually making money.

With our event planning accountants from GPMJ Global, your bookkeeping for event planners is done in an organized way. We can help with entering your transactions, reconciling your accounts, handling your receivables and payables, and generating financial statements for an overall picture of your financial standing.

What we do:

01 Accounting Services for Event Planning Firms

Generate income statements, balance sheets, and other financial statements for assessing your firm's performance.

02 Accounts Receivable

Manage client invoices, deposits, outstanding balance, and payments for keeping yourself aware about the transactions you need to take care of.

03 Accounts Payable

Manage vendor bills, costs of the venue, supplier invoices, and other related expenses of your events.

04 Payroll Accounting

Generate records related to payroll of employees, event planners, temporary help, and other staff depending on your requirements.

05 Help with Tax Filing

Maintain good records so your tax preparer will have all the necessary data to file your taxes.

06 Maintenance of the General Ledger

Ensure that incomes and expenses are classified in the correct accounts to ensure your financial information is accurate.

07 Management of Fixed Assets

Maintain records of all fixed assets including equipment, furniture, computers, etc. that are used for your event planning business.

08 Reconciliation of Bank and Credit Card Statements

Match up your accounting information with bank and credit card statements.

Accounting Support That Helps You Understand Each Event

Good accounting for event planners should do more than make the books balance. It should help you understand where your money is going.

For instance, you must be able to know how much has been paid by the client, how much you still owe your suppliers, which costs have been incurred, and whether the event remains within budget. Having your books in order will help you in evaluating the performance of your business.

GPMJ Global always endeavors to ensure that bookkeeping remains practical. Our team works around your existing requirements and accounting workflow so you have dependable financial information without the cost and responsibility of building a larger in-house accounting team.

Our Bookkeeping And Writeup Process

Your Need

Tell us what you need help with. It may be monthly bookkeeping, catch-up work, bank reconciliations, accounts receivable, accounts payable, payroll records, or financial reporting.

Enquiry

We will contact you via phone or e-mail. We will discuss your company, the kind of events that you organize, the accounting system you have in place, and the areas where you require assistance.

Confirm

Once we get a grip on what you need, we will discuss the work to be done and the cost involved. You will be clear on what is covered before the job starts.

Stay Calm

Once the confirmation is complete, our accounting experts will do the job for you. This way, you can devote your time to your customers, events, vendors, and expansion of your business.

Frequently Asked Questions

What is included in the bookkeeping for event planners?

Examples of the things that can be used in the process of bookkeeping for event planners include transaction processing, banking and credit card reconciliation, accounts receivable, accounts payable, payroll bookkeeping, journal entries, financial statements, and expense entries for events.

Why is bookkeeping necessary for an event planning business?

Being an event planner, you will have to track numerous things including deposits from the clients, vendors, budget revision, reimbursements, contractors, and expenses per event. Good bookkeeping will allow you to track all these transactions and to assess your financial standing.

Is it possible to record expenses for each particular event or project in GPMJ Global?

It is possible to record all your expenses in your own way or, if needed, per individual event/project.

Is it possible to manage client deposits and outstanding payments?

Yes. GPMJ Global can manage the client's invoices, deposits, payments made and outstanding payments for better management of accounts receivable.

Does GPMJ Global offer bookkeeping services outside India?

Yes. GPMJ Global offers accounting and bookkeeping services to businesses in the USA, Canada, UK, Australia and other overseas markets.

What is the benefit of outsourcing for the event planning firm?

The outsourcing process will be able to reduce the bookkeeping burden as well as give access to organized bookkeeping documents without adding more staffs to your accounting department.

How do I go about engaging GPMJ Global?

Get in touch with GPMJ Global for the discussion regarding your accounting for event planners needs. Our experts will understand your needs and will give you the services as per your business requirements.

Book your consultation now and let us take care of your bookkeeping so that you can focus on organizing events.